03 — Time & Expense Module

Time & Expense Management

Accurate time tracking, expense management, and seamless payroll integration—all in one unified system.

Effortless Time & Expense Tracking

From clock-in to payroll in just a few clicks

⏱️

Mobile Time Tracking

Clock in/out from any device with GPS verification, photo capture, and offline mode support.

📊

Automated Timesheets

Auto-generated timesheets with smart rounding, break deduction, and overtime calculations.

💳

Expense Management

Snap photos of receipts, categorize expenses, and submit for approval—all from your phone.

Approval Workflows

Multi-level approval routing with notifications, escalations, and audit trails.

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Payroll Integration

Seamless integration with ADP, Paychex, QuickBooks, and 20+ payroll systems.

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Real-Time Analytics

Live labor cost tracking, budget alerts, and variance reporting across all projects.

Mobile-First Time Tracking

Your workforce is mobile. Your time tracking should be too. Clock in from anywhere with our award-winning mobile app.

  • GPS geofencing and location verification
  • Photo capture for clock-in/out verification
  • Offline mode with automatic sync
  • Biometric authentication (Face ID, fingerprint)
  • Job costing and project time allocation
  • Break tracking and meal period compliance
📱
99%

Timesheet Accuracy

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80%

Faster Expense Processing

Simplify Expense Management

No more shoebox full of receipts. Snap, submit, and get reimbursed faster with intelligent expense tracking.

  • Receipt scanning with OCR data extraction
  • Automatic mileage tracking and IRS rates
  • Per diem and allowance management
  • Credit card integration and reconciliation
  • Policy compliance and approval routing
  • Real-time reimbursement status tracking

Intelligent Approval Workflows

Configurable routing that matches your business rules

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Multi-Level Approvals

Route time and expenses through multiple approval stages automatically

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Exception Handling

Flag overtime, late submissions, and policy violations for review

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Smart Notifications

Email, SMS, and push notifications keep approvers in the loop

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Audit Trails

Complete history of all changes, approvals, and rejections

Seamless Payroll Integration

Export to your payroll system in seconds

ADP

Paychex

QuickBooks

Gusto

UltiPro

Paylocity

Workday

SAP

Oracle

Custom API

Export Features

Automated Exports

Schedule daily, weekly, or monthly payroll exports

Custom Mapping

Map time codes, departments, and cost centers to your system

Error Validation

Pre-export validation catches errors before they reach payroll

Real-Time Labor Analytics

Know your labor costs down to the minute

Labor Cost Tracking

Monitor actual vs. budgeted labor costs across all projects and departments in real-time

Overtime Analysis

Identify overtime trends and opportunities to optimize scheduling and reduce costs

Utilization Reports

Track billable vs. non-billable hours and improve workforce productivity

Budget Variance

Get instant alerts when labor costs exceed budget thresholds

Expense Analytics

Analyze spending patterns by category, department, and employee

Custom Dashboards

Build unlimited dashboards with the metrics that matter to your business

Built for Compliance

Stay compliant with federal, state, and local labor laws

Wage & Hour Compliance

  • FLSA overtime calculations
  • Break and meal period tracking
  • Minimum wage compliance
  • Prevailing wage (Davis-Bacon, etc.)
  • California meal penalty automation

Record Keeping & Audits

  • 7-year data retention
  • Tamper-proof audit logs
  • DOL audit report generation
  • Electronic record certification
  • SOC 2 Type II certified

Ready to Streamline Time & Expenses?

Join thousands of staffing professionals who trust SG Connect for accurate, efficient time and expense management