Chasing timesheets, re-keying hours, building invoice runs and fixing rebills are all paid for out of your margin. Answer five questions and see the monthly number.
Everyone you run timesheets for — W2, 1099 and subcontractors.
Most agencies do not lose money because any one system is bad. They lose it in the seams — the export from the time app, the spreadsheet that reconciles rates, the copy-paste into the accounting package. Every one of those handoffs is a place a number can change, and every changed number becomes a credit, a rebill and a phone call. Time entry software for temporary agencies only pays for itself when approved hours land in the invoice without a human retyping them.
When timesheets, pay rates, bill rates, purchase orders and expenses live in one database, the invoice run stops being an assembly job. SG Connect generates invoices from approved timesheets, applies multi-currency and project deductions, and pushes to QuickBooks with the right service-item mapping. What is left for your team is the part that genuinely needs judgement: approvals and exceptions.
Agencies running Bullhorn or a similar ATS alongside QuickBooks usually reach for a connector or a monthly export routine. Both work, and both leave you maintaining an integration between two systems that each think they own the truth. The alternative is a platform where recruiting, onboarding, timesheets, billing and compliance already share that truth — so there is no bridge to keep standing up. See how billing works in SG Connect.
Staffing invoice automation software generates client invoices directly from approved timesheets, using the pay and bill rates already stored against each assignment. Because nothing is re-keyed between systems, the hours on the invoice are the hours that were approved — so invoice runs take minutes instead of days, and the credits and rebills that come from transcription errors largely disappear.
Look for digital weekly timesheets your contractors can submit from anywhere, multi-step approval that a manager can complete from an email, automatic alerts for missing timesheets, and expense capture with receipts in the same place. The decisive question is whether approved hours flow straight into invoicing and payroll: time entry software that only produces an export leaves you with the same manual re-keying it was meant to remove.
Agencies typically bridge an ATS such as Bullhorn to QuickBooks in one of three ways: exporting and importing files by hand, buying a middleware connector, or moving to a platform where recruiting, time tracking and billing share one database. The first is cheap and error-prone, the second adds a subscription and a system to maintain, and the third removes the integration entirely. SG Connect takes the third approach — ATS, timesheets, billing and a one-click QuickBooks push with service-item mapping in a single platform.
It is a planning estimate, not a quote. The figure is built from the contractor count, timesheet method, invoice run length, error rate and hourly cost you enter, using published assumptions shown on the page — and it deliberately subtracts the time the same work would still take on a unified platform, so it shows recoverable time rather than your total back-office cost.